Position: National Administration and Logistics Officer
Job Location: Abuja (FCT)
Employment Type: Full-time
Reporting to: National Programme Coordinator

Job Summary

The Administration and logistics officer will be responsible for the day-to-day administrative running of the project, handling logistics of meetings, training and other program activities.  The Admin and Logistics officer would be working 100% on the project.

Main Duties & Responsibilities

Administration/ Logistics Management

  • Ensure store, asset, fleet, and administration operations are implemented effectively
  • Coordination and logistics: Ensure all project administrative activities are coordinated effectively.
  • Scheduling and meetings: Coordinate meeting arrangements, including informing team members, booking meeting rooms, and updating management/staff calendars.
  • Support Finance with timesheets collection for the project team
  • Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants during scheduled events.
  • Ensure budget allocation for smooth running administrative and logistics activities is monitored and utilised properly
  • Conduct logistics compliance check
  • Produce report for all project meetings attended

Human Resource Management

  • Manage the staffing process including recruiting, interviewing, hiring and onboarding
  • Ensure job descriptions are up to date and compliant with all local, state and federal regulations
  • Develop training materials and performance management programs to help employees understand their job responsibilities.
  • Investigate employee issues and conflicts and bring them to resolution
  • Use performance management tools to provide guidance and feedback to the team
  • Ensure all PPDC’s organizational policies are applied consistently
  • Maintaining and reporting on workplace health and safety compliance.
  • Any other duties that may be assigned

Educational / Professional Background: –

  • Degree in Logistic Management/ Business Administration / Procurement/Social Sciences or related field of studies and at least 5 years work experience out of which 3 years in a similar position.
  • Previous experience with an NGO or USAID-funded projects is an advantage.

Essential Skills

  • Comfortable working on projects involving multiple teams across multiple states.
  • Discretion and confidentiality
  • Organizational, communication and people skills, with knowledge of multiple operational functions and principles.
  • Proven interpersonal relationship skills
  • Ability to work with all levels of management and to influence and support the development of recommendations.
  • Excellent written and oral communication skills in English.
  • Ability to work under pressure, Able to work in a team and independently, someone who works well with others.
  • Planning and organization skills on short and long-time frames, decision making, and analytical skills.
  • Solutions oriented focused on programme outcomes, budgeting management skills including effective use of resources.
  • Problem solver—able to think out of the box, has analytical skills, Able to keep the big picture in mind and work in detail.
  • Comfortable facilitating meetings and bringing people together.

How to apply

Interested candidates should send their CV and copy letter to ppdc@procurementmonitor.org

The deadline for submission of applications is 24th August 2022